Organization: Our Harvest
Title: Harvest Day Site Coordinator
Location: (Varies)
Time Commitment: 4 hrs/wk, September – November 2016
Scheduling: 2 hours Tuesday and 2 hours Friday*
*tentative hours- may vary depending on the needs of specific site location
Position Summary: Support the mission of the Harvest Day Program in food access by serving as the point of contact between Harvest Day participants, the local, site, and Our Harvest Cooperative. The site coordinator will update and maintain order forms, receive orders and payments, input necessary information in database, distribute orders to participants and take payments. Maintains a professional demeanor and respectfully keeps all participant information strictly confidential.
Qualifications: Desire to help improve community health and expand access to fresh food, basic computer knowledge, attention to detail and mathematical skills, strong communication skills, comfortable working in low-income neighborhoods with diverse populations, ability to lift 40 pounds, and ability to relay information to the appropriate channels while maintaining complete confidentiality.
COMMUNICATE SITE INFORMATION
- Serve as the point of contact between Our Harvest Cooperative, specific site location, and participants. Relay any necessary information between the three such as:
1. Communicate pick up day and time to participants through appropriate channels
2. Answer participant questions and concerns and direct accordingly
PRICE & DISSEMINATE ORDER FORMS
- Receive Harvest Day Availability email
- Input determined site prices for produce items
- Before disseminating forms check availability in online site https://ourharvest.localfoodmarketplace.com/Account/Login
- Make corrections of items if necessary
- Distribute order forms
COLLECT ORDERS, ACCEPT PAYMENT & SUBMIT ORDERS
- Collect individual order forms and payment-
Cash: Give accurate change to participants
Check: Confirm name, address, and amount on the check and write driver's license #
Credit Card: Run card through reader, give customer receipt and file merchant receipt
EBT: Deduct accurate amount for Produce Perks (up to $10) and run card- see above
- Submit orders in Local Food Marketplace ASAP (preferably real time)
If a change in availability occurs, communicate necessary information to participants
DISTRIBUTE PRODUCE
- Receive orders on determined date and distribute
Distributing options:
1. organize produce into the individual orders or
2. allow participants to use their order forms as they walk around categorized produce and collect their share
- Facilitate the scales for items sold by weight
- Answer participant questions and direct them appropriately
CLOSE OUT
- Pack up crates used for the distribution (to be collected later by Our Harvest)
- If any unclaimed produce attempt to contact customer- if unsuccessful donate produce
- Total and sort payments
Mail wholesale payment and order forms to: Our Harvest Cooperative, 1250 Tennessee Avenue, Cincinnati, OH 45229
* If using as a fundraiser - separate the wholesale amount from the total order. Retain fundraiser funds for organization and then mail wholesale payment
To Apply: Please email resumes to Erin Spinney at erin@ourharvest.coop
